Catholic Writers Guild Elections Coming Soon

Hello CWG Members! It’s time again for CWG elections. We have four current officers who are willing to remain on the board (two in different positions).

However, since our current vice president (me!) is willing to run for president, we are in need of a vice president. If you or any other member would like to nominate themselves, visit the following link at the CWG website:
http://catholicwritersguild.com/index.php?name=Forums&file=viewtopic&p=5439#5439

We will accept nominations until November 7. If anyone would like to run for any position, please include a short paragraph about why you want to run for a particular office. Voting will be Nov 8-21. You’ll be receiving future emails with instructions on voting. Please vote before the day indicated. Here is a list of each officer’s duties:

PRESIDENT:
Nominees: Ellen Gable Hrkach
Daily:
–handles Guild correspondence as needed and forwards to appropriate parties
Weekly
–Post comments on boards
–Check project forums to see if we are progressing; if not, contact Committee Chair
–Ensure:
–Officers are completing duties on-time

Monthly
–Post on CWG Blog
–President’s letter for Inside the CWG
–Coordinate/approve agenda for monthly meeting with Secretary
–3rd Tues of month: Monthly meeting
–by 30th approve minutes of meeting

Infrequent
–Spokesperson for Guild on radio, TV, conferences
–Spearhead projects of importance to Guild–find a project head with Committee Coordinator
–In Secretary’s absence, creates and distributes agenda for monthly meeting

VICE PRESIDENT
nominees: Open
Daily:
–handles Guild correspondence as needed and forwards to appropriate parties
Weekly:
–Post on the forums
Monthly
–third week of month: attend monthly meeting
–Post on CWG Blog
Fall:
–Works with Secretary to run elections
Infrequent:
–in absence of Secretary, takes minutes for the meeting
–as directed by President: writes article for Inside CWG on status of the Guild

SECRETARY
Nominees: Dave Law
Weekly:
–post on forums
Monthly:
–Post on CWG Blog
–by 5th: meets with President to determine agenda
–by 10th: send out the agenda to officers with reminder of meeting time and date and phone conference instructions
–2 days before meeting: sends second reminder of time, date and Google/Skype instructions
–third week: attends monthly meeting; takes minutes
–Monday of fourth week: sends minutes to President for approval
–by Thursday of fourth week: posts approved minutes in forum
Fall: Sets up Elections:
–September: make announcement that elections are in November–set up or get webmistress to set up forum so people can announce candidacy
–October: send out 2 announcements that nominations are starting for elections
–Oct 23-Oct 31: Prepare for election: send newsletter announcement to all members and set up forum polls
–First part of Nov nominate members, post, discuss
–last part of Nov elections

TREASURER:
Nominees: Ann Lewis
Weekly:
–posts on forums
–Updates membership list:
— Checks PayPal for new membership fees payments – make sure eChecks have cleared.
— Receives info from Ann on checks she receives & deposit in CWG bank account
— Balance/ reconcile CWG check book
— Receive request for payments & reimbursements and write checks
— Keep updated & accurate records of all CWG financial transactions

Monthly
–Prepare treasurer report for meeting
–attend meeting
–transfers money from PayPal to bank account as needed
–Post on CWG Blog
Quarterly
— Prepare Quarterly Financial Statements – Income Statement & Balance Sheet –
and present them to CWG’s board/officers
Yearly
— Prepare Year End Financial Statements – Income Statement & Balance Sheet –
and present them to CWG’s board/officers
— Prepare or find a preparer for the Tax return, and insure its timely filling w/ IRS
— Prepare and file the “Business identity report” w/ the State of Indiana

COMMITTEE CHAIR
nominees: Karina Fabian
Weekly:
–posts on forums
Twice a month:
–Contact committee heads regularly to check on their progress and see if they need any help from officers
–Second and Fourth weeks: either send one-line updates on projects with forum link to secretary for the “forum blast”

Monthly
–Get each committee head to send a monthly report to CWG insider summarizing progress on their project DUE TO CWG INSIDER EDITOR BY third Monday of the month.
–Attends meeting
–Post on CWG Blog
_________________

God bless all of you,
Ellen Gable Hrkach,
Vice President, Catholic Writers’ Guild